29-Jan-18: CHSBPA Update 2018

posted Jan 29, 2018, 1:47 PM by Mark Nowicki

January 2018


Dear Fellow Band Parents and Members:


Welcome to 2018 and I hope that all of you had a wonderful holiday after the busy marching band fall season! Now that we have completed our fall and winter fundraising, I wanted to take the time to update you on the performance of our fundraisers, the corporate financial status, and what is coming up for the BPA.


First, I want to again thank all of the parents and students who have volunteered and participated in our activities to date. We could not do what we do without each of you and we know how much you care about the marching band program at CHS. If you recall, at the beginning of the school year, I talked about the school budget and how important it is for the BPA to maximize its fundraising efforts in order to continue to provide grants to the program to help the school maintain the excellent program we have.  We had a commitment to grant $32,000 for the fall season and we met that goal!


We have come far in our efforts to control expense output for the fundraisers and to manage our general and administrative expenses. Our goals have not changed: to fund grants and scholarships for the program, to increase the net proceeds of our fundraisers, and to build back our reserves so that we can expand our grant capability and keep parent cost down.  I am happy to report that we have made great strides with our fundraisers to date. We still have some work to do and we have received some constructive feedback from many of you. We will continue to analyze our fundraisers so we can improve and benefit more from the fruits of our labors!


On the next page, I have provided a few snapshots of the BPA financial status that depict the status of the funds.  First is an updated summary of our fundraising net proceeds for the 2017/2018 year as of January 27, 2018. In addition, I have included a summary of the revenue versus expense for each fundraiser. Adjustments have been made for any changes since my last update in the fall. Next is a summary of the six-month general and administrative costs borne by the corporation, followed by the grant payments made to CHS to the Band Student Activity Account for 2017/2018. Finally, I have included the to-date balance of our operating account at Webster.  


Important to note: the largest opportunities to fundraise remain Music in Motion and the Sponsorship and Member Donation drive. In addition, the Sponsor/Donor Campaign and the Tree Pick-Up have the lowest expense output which makes them profitable.  The following page will give you an understanding of how the funds we raise are spent.









Our current operating fund balance at Webster Bank as of January 27, 2018 is $42,461.29 pending the collection and deposit of remaining Tree Pick up donations and some outstanding expenses that will clear this week. We are well-positioned coming into the spring. We have the spring fundraiser start-up expenses, scholarships, and remaining G & A expenses such as additional insurance renewal premiums coming up. 



Upcoming Volunteer Opportunities: We currently have three opportunities for volunteers for the spring and will soon be kicking off our sponsor campaign and planning for the Car Show. Stay tuned for more information. In the meantime, please consider volunteering for these upcoming events:


March 4, 2018                   Spring Train Show                            Sign Up on ramband.com                                            

April 24-25, 2018              Give Local Campaign                       Contact me for more information

April 29, 2018                    ION Bank Half Marathon               Sign up on ramband.com


The ION Bank Half Marathon supports charities that impact the lives of our Cheshire residents. The signature charities for the event are Abilities Without BoundariesSARAH FoundationBest Buddies of CT and Cheshire Lions Club. These organizations are dedicated to helping children and adults with developmental and physical disabilities. ION Bank has been a supporter of the CHSBPA and the band.  Our volunteer efforts not only support their event, but allow us to receive a donation for our efforts. For more information about the marathon, visit the site here: https://cheshirehalfmarathon.org.


Reminder: any student who volunteers for a BPA fundraiser will be entered into a drawing for a $100 gift card at the end of the school year.


Scholarship Committee: If you are interested in sitting on the scholarship committee, please contact me at avid613@yahaoo.com. The time commitment is limited to a kick off meeting to review the process in early March, time to review and score the applications that we will receive on or about March 22, and a final committee meeting to make the final recommendations to present to the Board of Directors. This year, we will be giving out $2,500 in scholarships.


Nominations for Board of Directors: As you are aware, we elect our Board of Directors each year at our annual meeting in June and I am excited to kick off the nominating process a little early. I encourage you to get involved. We have 7 positions on the Board:

BPA President

BPA Treasurer

BPA Secretary

4 Directors at Large

One of the Directors is appointed Chairman and the other, which is vacant right now, is appointed Director of Alumni Relations and Community Outreach. If you are interested in learning more about the Board positions and responsibilities and/or want to nominate yourself or others, please contact our Board Member Ron Dellostritto, chair of the nominating committee, at headprowcc@gmail.com. We are also looking for volunteers to chair our fundraisers so please feel free to let me or Ron know if you would like to take the lead for one of our events!


In closing, it has been my pleasure to continue to serve this year as the BPA President. I am proud, not only of our amazing kids, but of what we have managed to accomplish together in sponsorship of the music program. Thank you for your volunteerism, generosity, and support.


Most sincerely,

Laura Vuolo Rochford (aka Laura Hendry)

President, CHSBPA