20-Oct-17: October BPA Financial Update

posted Oct 20, 2017, 6:24 AM by Mark Nowicki   [ updated Oct 20, 2017, 10:05 AM ]

Dear Band Parents and Members,


Happy Fall!  It is hard to believe we are almost through October and the band is getting close to taking the field at MetLife Stadium!  What a great season for the RamBand!!

I wanted to give you a brief financial update based on the fundraisers year to date.  First, I want to thank all the parents and students who have worked so hard and have taken our need for fundraising to support the program to heart.  We could not do this without you!  From donating, to sponsoring, to getting ads, to working hours at one of our fundraising events - I am very happy to report your commitment and teamwork has paid off.  THANK YOU!

Below is an overall revenue, expense and net proceeds summary for our fundraisers to date.  We are still waiting for a few of the invoices to come in for MiM, but the total expense column includes an estimate of those expenses based on prior year actuals.  The MiM team did an amazing job controlling expenses to maximize proceeds and then hosting a great show.  It was a major improvement over last year.  We are tracking well with 3 major fundraisers left.  WOW!


 

Gross

Revenue

Total

Expenses

Net

Proceeds

Car Show

$1,844.68

$(778.59)

$1,066.09

Sponsor Campaign*

$11,505.00

$(1,784.25)

$9,720.75

Member/Donor Drive

$6,680.00

$0.00

$6,680.00

Music In Motion Total**

$25,825.70

$(9,902.27)

$15,923.43

TOTAL YTD

$45,855.38

$(12,465.11)

$33,390.27

 

Music In Motion Breakdown by major category

Food/Food Equipment

$11,848.00

$(4,020.54)

$7,827.46

Gate

$11,023.95

$0.00

$11,023.95

Logistics

$0.00

$(4,821.00)

$(4,821.00)

Retail

$860.75

$(407.23)

$453.52

Bake Sale

$686.00

$0.00

$686.00

50/50

$1,307.00

$(653.50)

$653.50

Donations

$100.00

$0.00

$100.00

 

$25,825.70

$(9,902.27)

$15,923.43

*Total expense is printing cost for program book (325 count)

**Includes estimates for invoices not yet received (police, custodian, waste)


If you would like to see the full detailed breakdown for each area in MiM, please click here: MIM Revenue Expense Detail.   If you have any trouble with the link, email me and I will send you a copy.


The team held their wrap up meeting to go over lessons learned and ideas for improvement.  You are still able to provide your feedback through this quick survey: MIM 2017 Parent Feedback Survey.

The Car Show breakdown was shared with you earlier in the season.  The change to note is in the expense column as we received the invoice for the CHS custodian this week for $232.30.

The Sponsor Campaign did well this year.  The only expense is for the printing of the MiM Program.  A special thank you to Sue Pepper for all of the continued follow-up with the potential sponsors.  We are still receiving checks but this campaign concluded with the printing of the book and I expect we will stop receiving donations until we rev up again in the spring.

The Member/Donor drive will continue throughout the year – we do not have any expenses for this!  We raised over $1,000 more than we have in the last several years collecting dues.  Thank you to the members who contributed!  All our sponsors, member/donors, and purchasers of ads have been listed on the website (thank you Mark!).  Check it out at www.ramband.com.   A letter from the BPA will be mailed to you before the end of the calendar year to use for tax purposes.

As I explained at the Band Parent meeting in August, the BPA committed to a grant of $32,000 dollars for the marching band season.  Our major goals this year, in addition to improving our overall fundraising performance, are to fund the grant and scholarships for the seniors as well as build back some of our reserve funds to be able to support future grants.  I think we are on track to deliver these goals.  We have made two grant payments to date.  The grants are paid to CHS at the end of the month and another payment will be made at the end of October.


Here is a summary of the grants YTD:

Grant Committed for 2017/2018                       $32,000.00

Grant Paid YTD                                                     $(11,000.00)

Remainder to be granted before 12/31/17     $21,000.00


We have the Fall Train Show and the Christmas Tree Pick-up coming up right around the corner.  Let’s keep the momentum and teamwork up to knock these out of the park!  Please visit the Fundraiser Sign-Up on the website to volunteer.


I want to personally thank you for all of your hard work and generosity.  Please do not hesitate to contact me if you have any questions on the information presented in this letter.

Go Ram Band!

Laura

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