2-Oct-17: Music In Motion Week - Important Information

posted Oct 2, 2017, 12:06 PM by Mark Nowicki

Hello all Band Parents:

Welcome to Music in Motion week!   We have great show planned and are excited about this year.   Sorry for the length of this communication but this one of those times that we have a lot to say!  The weather forecast as of now is very promising for a good late afternoon and evening for our premiere event of the year.

We are still in need of the following:

Volunteers:  To those of you who have already signed up – THANK YOU – but many have yet to sign up for a task during our critical seven-hour period.  As of now, we need 20 more people for that critical show period – the beachmaster and concessions in particular need a few more hands.  We need every hand possible to make this event a success.  We have called on our Alumni parents to volunteer to help, and some of those stalwart Alumni parents always come out to help, but they’ve done their time… current parents should be doing the brunt of the work.   Please do your share… pitch in and help!  Any amount of time that you can volunteer is appreciated.  Please take a moment to review the 
sign up to see where our needs still are.


Clothing We are asking that all volunteers come to the show prepared with a hat and covered footwear (no opened toe shoes).  At any time, any available MIM Staff may be called to help in the food tent as necessary.  If you have a Red Shirt, please wear it so you can be identified as a Ramband parent.  Please dress for the weather! 


Accessory Equipment Sign-Up:  The CHS Band Parents’ Association does not own every item necessary to run Music In Motion.  We  would be most appreciative if you can loan any of the items listed on this sign up.


MIM Schedule of Events

Tuesday, October 3rd:  we will be in the band room after 7:00pm to meet with anyone who has questions or needs access to the trailers, etc. 

Thursday, October 5th 7:00pm - Everyone will jump start a MIM meeting in the band room together with details for the weekend.  We will then split off into sub-group meetings by the area you are working in, so you may meet with the folks you will be working with Saturday.

Friday, October 6th – Morning and Afternoon:  For those that have signed up, we will be gathering all of the donations from their respective locations, make food pick-up runs, receive trucks, set up tents at the field, move equipment from storage trailers, etc.

Friday, October 6th – Evening:  There is a home football game scheduled, but we will continue to set up as much of the field, concessions area, hospitality suite in the band room, and west gymnasium as we can.  Tables and chairs need to be moved, small tents need to be set up, etc.  Please come and pitch in if you can.

Saturday October 7th:

*****  Special note for reporting Saturday *****

Parking:  ALL PARKING for MIM STAFF IS ON THE PRACTICE FOOTBALL FIELD.  You enter this field by driving down Elmwood Drive to the back entrance of the athletic complex.  Pull into the athletic field on the back access road.  Park on the practice football field with the cars facing the tree line.  If cars face the other direction, we cannot use the lot for overflow of bus parking.

Report for Duty:  Report to your station at your designated time.  All MIM staff must sign in at the food tent on the Chesprocott sign in.  This is a requirement of the food and health inspector and is subject to inspection at any time. 

Senior Recognition:  For all senior parents, at the end of the Cheshire performance we will be having our senior student recognition ceremony.  We ask that all senior parents come down to the performance field and escort their student.  While this is a great time for the senior, we can only do this if the underclassmen parents cover the senior parents' post while these parents experience this.

Saturday Night Post-Show Clean-Up:  We have been tremendously successful doing the bulk of the clean-up work on Saturday night.  We will all be there already – let’s all pitch in.  More hands make for lighter work.


Sunday October 8th:


The morning after!  Please, please, please come back on Sunday morning to and join the effort to put the performance field, concessions areas, and the school spaces that we used back into normal condition.  The Band room must be prepared for Monday morning classes.  Again, the more folks that show up, the quicker it will go, and the happier we will all be.

Sunday afternoon -- REST!

Remember, this is our show.
  We have many guests attending.  Our primary goal is to be good hosts to our guests, and fundraise for our Band along the way.  Let’s be extraordinary hosts!
If you have any questions at all, please do not hesitate to reach out to Joe Campbell at 
jp.campbell@outlook.com203-525-9500, or me at avid613@yahoo.com203-710-5555.

Thank you,

President, CHSBPA