18-Sep-17: MUSIC IN MOTION

posted Sep 18, 2017, 6:39 PM by Mark Nowicki

Dear Band Parents:


Please take the time to read this very important message about our ongoing and upcoming fundraisers.


MUSIC IN MOTION OCTOBER 7TH 2017:


Music In Motion is 19 days away!!!  Planning is underway, but we need your help during that weekend to make this event a success. The roles are starting to fill up – this is a human capital-intensive event – we must have maximum parent participation to make the show a success. Thank you to those who have signed up so far!  If you are new to this and you have questions, we will be holding an informational meeting on Thursday, September 21st at 8:00pm in the Band Room, just before student pick up. Please come and get your questions answered, and we will be able to sign you up right there on the spot


Fourteen marching bands are scheduled to perform. Mr. Kuhner has various hosting requirements that must be attended to by volunteers.  Band parents fill these important hosting roles in the areas of hospitality, band welcoming and sequencing to their scheduled performance times, and assisting the USBands adjudicators on the field and in the bleachers.  Music In Motion is also an excellent opportunity for the Band Parents’ Association to engage in fundraising. Band parents provide services in the form of food concessions and other sales such as admission gate sales, bake sale, retail sale and a 50/50 raffle.  Even though the actual show goes from about 4 to 8 pm, all of this occurs between the hours of 2 to 9 pm, and this a slightly smaller show than usual for us, so we’re finishing a little early this year.


Before the show we must set it all up, and then break it all back down and put it all away after the show.  There are very important sign-ups for set-up and food shopping, breakdown, and clean up.  Please absolutely sign up for a task during the show, but also put your name down for the before and after as well.  Everyone is tired on Sunday morning, and historically participation on Sunday has fallen on too few. Please come back to put it all away and return the field in great condition back to the CHS Grounds Maintenance folks.


We have a requirement to fill 116 specific roles during that seven-hour period.  Listed below are the areas we still need help.  Please find something on the task list below that you can do, and sign up here.


If you need help signing up, please email:  webmaster@ramband.com.


 Task

Requirement

Signed Up

Saturday: Hospitality Suite 

6

3

Saturday: Money Pit 

4

3

Saturday: Money Runners

4

0

Saturday: Beachmaster: Bartlem Band Arrivals

5

0

Saturday: Beachmaster: Spectator/VIP Parking

5

0

Saturday: Beachmaster: Pit Truck/Bus Parking

5

0

Saturday: Beachmaster: Performance Field Coordinators 

4

1

Saturday: Performance Field: Bleacher Security  

6

3

Saturday: Quartermaster Assistants 

4

1

Saturday: Spectator Admissions Gate 

4

2

Saturday: Food Concessions: Main Tent Serving Line Food Server 

11

4

Saturday: Food Concessions: Main Tent Cashier 

4

2

Saturday: Food Concessions: Cold Storage Trailer Stock Clerk 

2

1

Saturday: Food Concessions: Concessions Building Cook

5

0

Saturday: Food Concessions: Field Grill/Fryer Cook 

4

2

Saturday: Food Concessions: Fried Dough Tent 

8

4

Saturday: Food Concessions: Auxiliary Food Tent 

8

6

Saturday: Food Concessions: Concessions Building Snack Sales

3

0

Saturday: Baked Goods Sales 

4

3

Saturday: 50/50 Raffle Ticket Sales 

8

3

 Saturday: Clean Up    

20 

 6

 Sunday: Clean Up

30 


SPONSOR CAMPAIGN UPDATE:


Our total campaign to date: $4,175.  Let’s keep up the momentum!!  There are many levels of sponsorship to sell – every dollar counts!  I am also adding a booster/shout out opportunity for you to send a message to your band student in the Music In Motion program book.  The form is right here.  Please send your forms and checks to our PO Box 463, place them in the fundraising form box outside the band room, give them to Sue Mellitt, or put them in a sealed envelope in my mailbox in the hallway outside of the band room. 


MEMBER / DONOR DRIVE UPDATE:


To date we have $2,420.00 in donations.  Thank you to those who have made your contribution.  Please send in your contribution today - the form and checks can be sent to our PO Box 463, placed in the fundraising form box outside the band room, handed to Sue Mellitt or put them in a sealed envelope in my mailbox in the hallway outside of the band room. 


You can find all our forms on www.ramband.com at http://www.ramband.com/board-business/forms and Mr. Kuhner’s Music Office forms at http://www.ramband.com/chs-music-dept/music-office-forms.


Thank you for your support.  Go Ram Band!

Laura

Laura Hendry, President CHSBPA

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