12-Sep-18: MUSIC IN MOTION 2018: WEEKLY UPDATE

posted Sep 12, 2018, 6:45 AM by Mark Nowicki

Hello Parents:

 

October 6th is getting closer by the day.  It’s hard to believe a week has passed since our MIM introductory email last week.  Time will fly by – we cannot waste any of it.  Critical planning and preparation is ongoing.  Stated another way… it will all be over in just 3½ weeks.  MIM, in conjunction with the Sponsor/Advertisement Campaign, is the most intensive time of the whole year for band parents.  We must have everyone ramp up and shine these three and a half weeks!

 

Leadership Team:  We’re still looking for sub-chairs to take the lead for the Hospitality Suite and the 50/50 Raffle.  Please contact us or Mr. Kuhner as soon as possible if interested.

 

Manpower:  We did well this past week:  17 new sign-ups for during the show, but just 2 new sign-ups for before and after.  Find the on-line sign up here, or click the red “VOLUNTEER” button on ramband.com.  If you need help signing up, please call or email.

 

During the show:  We’re running short in Beachmaster and Food Concession areas in particular, but there is still a good variety of tasks to choose from.  Don’t be bashful – there are experienced veteran parents working in every area, so they will show you what to do if you’re new to this.

 

Task

Requirement

Signed Up

Needed

Saturday: Building Security 

1

0

1

Saturday: Hospitality Suite 

6

3

3

Saturday: Beachmaster: Bartlem Band Arrivals

5

4

1

Saturday: Beachmaster: Spectator/VIP Parking

5

1

4

Saturday: Beachmaster: Pit Truck/Bus Parking

5

0

5

Saturday: Performance Field: Bleacher Security  

6

5

1

Saturday: Performance Field: Videographer 

2

1

1

Saturday: Money Pit 

4

3

1

Saturday: Spectator Admissions Gate 

4

3

1

Saturday: Food Concessions: Main Tent Food Server 

15

10

5

Saturday: Food Concessions: Freezer Trailer Stock Clerk 

2

1

1

Saturday: Food Concessions: Concessions Building Cook

5

4

1

Saturday: Food Concessions: Fried Dough Tent 

8

5

3

Saturday: Food Concessions: Auxiliary Food Tent 

8

4

4

Saturday: 50/50 Raffle Ticket Sales 

8

5

3

 

Requirement:  120.  Filled:  85.  We still need 35 more parents.

 

Before and After the show:  Sub-Chairs for Hospitality and 50/50 are needed.  Both are critical areas.  In fact, every element of the show is a critical area.  Please volunteer to lead one of these.  And for set-up and clean-up… we need grunt workers to get the job done.  Tables set-up and break-down, wiring/lights installation and break-down, moving supplies to and from the storage trailers, putting up, placing and taking down pop-up tents.  You know, that kind of thing.  Many hands make light work.

 

Task

Requirement

Signed Up

Needed

Sub-Chair: Hospitality

1

0

1

Sub-Chair: 50/50 Raffle Sales

1

0

1

Friday: Food Pick-up

6

1

5

Friday: Set-Up

20

7

13

Saturday: Set-Up

20

3

17

Saturday: Break-Down

20

3

17

Sunday: Clean Up 

20

3

17

 

Requirement:  102.  Filled:  31.  We still need 71 more parents.

 

Loaner Equipment:  We need to borrow Pop-Up Tents, Work Lights, Extension Cords, Coolers, Crockpots and a few other things you might have at home to contribute.  Loaners save us a large amount in purchase and rental costs.  Click here for the equipment sign up.  Please loan more than one item if you can.

 

Informational Meetings:  We will have several meetings before our event to get everyone on the same sheet of music.  This is the meeting schedule:

 

  • 20-Sep, Thursday, 7:30pm, Band Room:  General Informational Meeting.  New parents – come get and overview of what MIM is, and get your questions answered.  Veteran parents – come meet the new parents, and help us describe the event relating some of your experiences as a new parent.

  • 2-Oct, Tuesday, 7:30pm, Band Room:  Sub-Chairman (only) Meeting.  Deliberate discussion of resource requirements, needs, concerns, and other issues to be resolved by Saturday.

  • 4-Oct, Thursday, 7:30pm, Band Room:  Jump Start MIM meeting with final details for the weekend.  We will then split off into sub-group meetings, so you may meet with the folks you will be working with on Saturday and review the plan of action with the sub-chairmen.

 

MIM Bake Sale:  Oh yes, we will be having a bake sale during MIM.  Nothing to sneeze at – we clear $700-$800 on the MIM Bake Sale, but we need items to sell.  Andrea Meyers (203-314-0176) is the new volunteer sub-chair this year.  Give her a call to ask questions and let her know you’ll be baking.  Here are our baking guidelines.

 

Thank you!

Regards,

 

Mark Nowicki

203-572-2254

mnowicki@ix.netcom.com

Joe Campbell

(203) 525-9500

jp.campbell@outlook.com

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