1-Oct-18: MUSIC IN MOTION WEEK: Important Information

posted Oct 1, 2018, 6:07 AM by Mark Nowicki

Hello all band parents:

 

Welcome to Music in Motion week!   We have great show planned and are excited about this year’s event.   Apologies for the length of this communication but this is one of those times that we have a lot to say!  The weather forecast as of now is very promising for a good late afternoon and early evening for our premiere event of the year.

 

PRE-SHOW NOTES:

 

PARENT VOLUNTEERS

To those of you who have already signed up to work – THANK YOU – but many have yet to sign up for a task during our critical seven-hour period from 2:00pm to 9:00pm.  As of now, we need 22 more people for that critical show period.  The Beachmasters in particular need about 8 more hands.  We need every hand possible to make this event a success.  We have called on our Alumni parents to volunteer to help, and some of those stalwart awesome Alumni parents always come out to help.  But they’ve done their time… current parents with students now in the band should be doing the brunt of the work.  Please do your share – pitch in and help!  Any amount of time that you can volunteer is appreciated.  Please take a moment to review the sign up to see where our needs still are.  Below is a needs summary:

 

Task During Show

Requirement

Signed Up

Needed

Saturday: Building Security 

1

0

1

Saturday: Hospitality Suite 

8

5

3

Saturday: Beachmaster: Bartlem Band Arrivals

5

3

2

Saturday: Beachmaster: Spectator/VIP Parking

5

1

4

Saturday: Beachmaster: Pit Truck/Bus Parking

5

3

2

Saturday: Performance Field: Videographer 

2

1

1

Saturday: Money Pit 

4

3

1

Saturday: Spectator Admissions Gate 

4

3

1

Saturday: Food Concessions: Main Tent Food Server 

15

12

3

Saturday: Food Concessions: Auxiliary Food Tent 

8

7

1

Saturday: 50/50 Raffle Ticket Sales 

8

5

3

 

ACCESSORY EQUIPMENT SIGN-UP

Thanks to those who have already signed up for loaners.  We’re down to coolers and crockpots – please sign up and loan them if you have them.  Please be sure to clearly label your items so they can be identified after the show.  Please drop items off at the Freezer/Supply trailer Friday night or early Saturday morning, and best case, pick up your items right after the show on Saturday evening.  If you cannot pick up Saturday evening, we will do our best to secure them overnight, and you can come on Sunday morning to pick up.

 

RAMBAND BAKE SALE

We make 100% profit on our baked goods.  Bakers – don’t bring them Friday… bring your goodies on Saturday directly to the Bake Sale Tent.  Contact Andrea Meyers (203) 314-0176 to let her know you’ll be baking.  Click here for baking guidelines.

 

MIM SCHEDULE OF EVENTS:

 

2-OCT-18, TUESDAY, 7:30PM, BAND ROOM

Sub-Chairman (only) meeting.  Discussion of resource requirements, needs, concerns, and other issues to be resolved by Saturday.

 

4-OCT-18, THURSDAY, 7:30PM, BAND ROOM

Jump Start MIM meeting with final details for the weekend.  After a brief overview, we will split off into sub-group meetings.  ALL PARTICIPANTS should come to this meeting to meet each other, get acquainted with your area manager, and figure out what you need to do for Friday (if necessary) and Saturday to set up and be operational on time.  This is the time to ask questions so you are fully prepared for Saturday.

 

5-OCT-18, FRIDAY

The day before.  We will be putting up tents, setting out tables, taking delivery of food, equipment and supplies.  We will wire up the tents for lighting and begin moving equipment from our trailers and placing it roughly in place.

 

6-OCT-18, SATURDAY

Show Day!  You can see the US Bands Show Schedule and RAMBAND Schedule of the Week here.  Final set-up in the morning and early afternoon.  Music In Motion commences at 5:00pm, and with 13 ensembles performing, the show should end at roughly 9:00pm.  If we get maximum parent and student effort right after the show, we can get most of the break-down and clean-up done in a fairly short time.  Home between 11:00pm and midnight?  Let’s hope so!  If your students join in, break-down should be a snap!

 

********** Special notes for Saturday **********

 

Band Parent/Student and CHS Staff Parking:  ALL PARKING for MIM STAFF WILL BE ON THE PRACTICE FOOTBALL FIELD.  Why?  We want to leave our normal parking lots fully open for guest spectators and visiting guest bands.  VIP guests will park behind the school.  Handicap Parking will be in the Athletic Field parking lot.  You enter MIM STAFF PARKING by driving down Elmwood Drive to the back entrance of the athletic field complex.  Pull into the athletic field on the back access road.  Park on the practice football field with cars facing the eastern tree line against the practice field bleachers.  If cars face the other direction, we cannot use that area for overflow of bus parking.  There will be caution tape deployed to assist you.

 

Clothing:  All volunteers must come to the show prepared with a hat and covered footwear (no open toe shoes).  At any time, any available MIM Staff may be called upon to help in the food tent or anywhere else where surge manpower may be necessary.  If you already have a Red BPA “We Band Together” or vintage volunteer shirt, please wear it so you can be identified as a RAMBAND parent.  If you do not have a red volunteer shirt, report on arrival to the RAMBAND Alumni Tent and see Laura or Sue for your shirt.  Supplies are limited so please bring your vintage shirt if you have one.  Please dress or come prepared for the weather!

 

Report for Duty:  Report to your station at your designated time, by 2:00pm or earlier as per when your sub-chair manager wants you there.  Come early, of course, if you have set-up to do in order to be prepared for opening on time.  ALL MIM STAFF, regardless of where you work, must sign in at the Concessions Building on the Chesprocott sign in.  This is a requirement of the food and health inspector and is subject to inspection at any time.  After you’ve signed in, go to RAMBAND Alumni Tent for your volunteer shirt.

 

Senior Recognition:  For all senior parents, the student recognition ceremony will immediately precede the National Anthem at approximately 4:30pm.  We ask that all senior parents come down to the performance field and escort their student.  While this is a great time for the senior student, we can only do this if the underclassmen parents cover the senior parents' tasking while these senior parents experience this significant event with their graduating student.

 

Saturday Night Post-Show Clean-Up:  We have been tremendously successful doing the bulk of the clean-up work on Saturday night.  We will all be there already – let’s all pitch in.  More hands make for lighter work.

 

7-OCT-18, SUNDAY

The day after.  Depending on how well we did with Saturday clean-up, this should go quickly with many hands helping.  We will simply do final cleaning, put the rest of our equipment away in our trailers, and set rented equipment aside for vendor pick-up later Sunday or Monday.  We must put the performance field, concessions areas, and the school spaces that we used back into normal condition.  Again, the more folks that show up, the quicker it will go, and the happier we will all be to get home for:

 

Sunday afternoon -- REST!

 

Remember, this is our show.  We have many guests attending.  Our primary goal is to be good hosts to our guests, and fundraise for our Band along the way.  Let’s be extraordinary hosts!

 

If you have any questions at all, please do not hesitate to reach out to us with your questions.

 

Thank you!

 

Regards,

 

Mark Nowicki

203-572-2254

mnowicki@ix.netcom.com

Joe Campbell

(203) 525-9500

jp.campbell@outlook.com

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