March 15, 2017
Dear CHSBPA Members,
We have just completed our final major fundraiser for the 2016-2017-winter season. At this time, I would like to share an update on our finances and fundraising activities.
We began the fiscal year in July 2016 with a checking account balance $41,283.15. This includes all of the operating funds in our account, except for a separate CD of $8,000 at Ion Bank. The Ion Bank CD was funded several years ago and has been designated to fund future scholarship awards. Our current financial snapshot is as follows:
*At the request of the band director, the $945 funded 50% of Nawrocki’s drum major camp expense and partial support for Ratliff’s fees for NEMFA All National participation.
**Insurance and General & Administration expenses (Quick Books, website and email, PO Box, State Fees, postage and supplies).
*** Funds collected from parents for Nationals order in 2015/2016 year, cash paid out to USBands per invoice in 2016/2017 year.
****Anyone with a Charms credit balance has until the end of June 2017 to use the remaining credits. To find out if you have a balance, please call or email me.
The account balance shows that, to date, we have operated at a net cash flow deficit of $5,695.20; however, the deficit is nearly entirely due to $1,364.00 for the 2015 Nationals invoice paid in this fiscal year and Charms credits used this fiscal year of $4,267.56, with excess program costs accounting for only $63.64. Depending on how fundraisers and expenses pan out for the remainder of the year, we have an opportunity to reverse this deficit.
We ramped up early in the season, working through July and August to finalize an ambitious budget. We kicked off fundraising activity in August with the First Annual Car Show and the re-invigorated Sponsorship Campaign. Our fundraising targets were also very ambitious this year to meet commitments made in the budget process, and we strived to work smarter, control expenses, and maximize fundraising proceeds in order to honor our commitments.
To date, for the fundraisers we ran, the net proceeds are more than we budgeted, thanks primarily to the success of the Sponsorship Campaign, Christmas Tree Pick-up and the Spring Train Show, offset by a significant shortfall on Music in Motion. Note that two of our planned fundraisers, the NEMFA Concessions and a new Super Bowl Sub fundraiser, did not happen. We have three additional fundraisers budgeted, but it is not clear whether those will occur. We are currently working to determine what may be possible for the spring, including starting the 2017 Sponsorship Campaign early.
*ROI=Return on Investment (Net Proceeds/Expenses) expressed as a percentage
**Actual custodial/kitchen and advertising invoices are still outstanding
***Proceeds provided to CHS Band Student Activity Account for the benefit of WG students
The major Program Funding categories as a percentage of the Total Net Proceeds of $55,879.22 as shown in the chart in the beginning of this letter are as follows:
*% of Total Net Proceeds for 2016/2017
**Program Funding divided by the number of students participating
***Reflects a grant to CHS for $1,000 per student participant (10 student participants), plus $700 for show registration fees paid by the BPA, plus a refund of participation fees paid in advance to the BPA, plus the net proceeds from the Fall Tag/Bake Sale.
Please note that, due to the loss of the two fundraisers and the shortfall in Music In Motion, offset by success with Sponsorship Campaign, Tree Pick Up, Spring Train Show, and the current hiatus for the Winter Percussion Program, program funding and expenses have exceeded the Total Net Proceeds, resulting in a shortfall of $63.64 to date.
Despite a $10,700 contribution from the CHSBPA, the Winter Guard Program cost is still steep for parents. The CHSBPA permitted the WG to conduct a few targeted fundraisers to directly offset the WG parent cost. The net proceeds of those fundraisers have been/will be provided to the school directly, except for the Fall Tag Sale, which is included in the funding number above since the CHSBPA had deposited that amount and subsequently wrote a check to the school. Tina Allen did a great job with these fundraisers (Fall Tag/Bake Sale, Super Bowl Bake Sale, Bottle/Can Drive).
I want to thank each of you for all of the efforts and contributions you have made to support these successful programs for our children. The CHSBPA is the largest parent organization in Cheshire and raises the most funds to benefit the CHS student programs. The collective efforts of the parents have raised well over $1M dollars for the benefit of the music program since our incorporation. The Board of Directors and I sincerely appreciate all of the personal time you have committed as volunteers and fundraisers for the organization.
We could not continue to support the programs without each of you and we ask for your continued contributions. We will need new leadership and coordinators to guide the organization successfully into the future. We know that there is a wealth of new ideas, knowledge and skill sets amongst our parents. Please contact me, or any Board Member, for more information on how to volunteer for the organization.
The CHSBPA leadership continues to move toward alignment of program budgeting, policies, and processes in our attempt to ensure that all of the students continue to have the opportunity to benefit from and participate in the programs they love and excel at. As our Chairman of the Board, Tim Orcutt, communicated in December, we have been meeting with the school administration to ensure that our Corporation will continue to achieve the financial successes it has for the last 20 plus years for the benefit of the CHS instrumental music programs. If you have any questions, please do not hesitate to contact me, or Tim, directly. We are more than happy to share additional information, or hear your ideas and concerns.
Laura Vuolo Hendry
Greetings Band Parents:
Our Spring Train Show will be on Sunday, March 5th. Save the date! It is time again to put on a great show to raise funds for the CHS Marching Ram Band and extracurricular Winter Programs. We typically raise between five and six thousand dollars with our Train Shows. Maura, Sue, Maryam and Tom are well into planning and promoting, but we need your help to execute.
Help us advertise – circulate this flyer. Please refer to ramband.com. I’ve linked to a number of YouTube videos from past shows so you can see some of the vendor displays. Spread the word!
We need about 20 to 30 parents throughout the weekend to put on the show. Sign up to volunteer. Many of our veteran Train Show parents will be “graduating” after this show so we’re looking for some new faces. There are a variety of shifts and numerous roles to fill – find one or more that work for you. Please get involved!
We sell baked goods for 100% profit, but we need baked goods to sell. Sign up to bring in a tray or basket of goodies by 9 a.m. on Sunday morning. Please consult these guidelines.
Come join the fun! Thank you!
PS: BOTTLE DRIVE!!! The Winter Guard will be collecting Bottles and Cans for a Recycle Drive this Saturday, February 11th, between 10 and 11:30 a.m. Reclaim space in your garage for a good cause! Please bring them in closed large plastic trash bags. Find John DeGennaro Saturday in front of CHS.
I hope this email finds you well after a great winter concert this past Thursday! Congratulations to all students in the Concert Band, String Orchestra, Symphony Orchestra, Symphonic Band, and Marching Ram Band for incredible performances!
On another note, the CHSBPA is preparing to launch its annual Christmas Tree Pick-Up fundraiser which will take place on January 14.
If you would like your tree to be picked up please click on the following link and print out and send in flyer w/ payment: https://drive.google.com/file/d/0B-rLrktWxPWYemdtTHZ4aEg0ZlE
Please print some additional copies and share with your friends and neighbors.
And if you are interested in volunteering to help pick up the trees please click on the following link to sign-up: http://www.signupgenius.com/go/4090c4aa9aa2ea6fa7-1142017
Thanks! And I wish all of you a wonderful Holiday Season and a very Happy and Healthy New Year! We look forward to making more great music in the coming year!
To the CHS BPA Members:
I hope everyone had a wonderful Thanksgiving! All of us have so much to be thankful for, not the least of which is the phenomenal talents, work ethic and enthusiasm of our children!
Now that we have completed another successful Marching Ram Band season, it seems like a good time to provide the BPA Membership with a recap of our Fall fundraising efforts. As you know, a key part of the BPA’s role is to fundraise throughout the school year in support of the Marching Ram Band, the Winter Guard and Percussion Programs, and all of the CHS instrumental music programs. During late summer and early fall, the BPA sponsored four key fundraisers: the Car Show, the Sponsorship Program, the Thanksgiving Pie Sales and Music in Motion. The following are the results of these Programs (based on the information received to date):
Thank you to everyone who contributed to the success of our fundraising efforts to date. However, we continue to need your help as there is still more money to raise. While we are still working through the payment of some of the expenses, we expect to fully fund approximately $37,000 of budgeted Marching Band expenses (i.e., more than we have raised to date). In addition, we are looking to fund more than $28,000 for our Winter Guard and Winter Percussion programs, as well as fund the senior scholarships and certain costs for the Jazz programs. To do so, we are targeting a major fundraiser for each month throughout the remainder of the school year. Upcoming, we have the NEMFA concessions stand in December, the Christmas Tree pickup in January, the Spring Train Show in March, and one or two Jazz programs in the Spring. We are still looking for ideas and leadership for additional fundraisers to fill out our calendar and achieve our budgeted targets. Thus, any assistance and ideas you have would be greatly appreciated.
Please let me know if you have any questions.
Cheshire High School Band Parents’ Association, Inc.
Greetings Instrumental Music Parents and Students,
As you may know, we are hosting the New England Music Festival Association Solo and Ensemble Festival, here at Cheshire High School on Saturday, December 10, 7:30 a.m. - 5:00 p.m. Currently, we have several students signed up to volunteer on this day, however, we are looking for parent volunteers as well in the following areas:
Parking (Assisting with bus and vehicle traffic and parking)
Concessions Sales and Servers (Selling concession items to students and teachers)
Room Monitors (supervising students in warm-up/holding areas
We are also looking for an assistant chair to mirror Karen Andes, current chair, on this day. Karen is the parent of a senior so this will be her last year working on this project.
If you are interested in volunteering in any capacity on December 10, please click on the following link for more information and sign-up page via sign-up genius http://www.signupgenius.com/go/4090c4aa9aa2ea6fa7-12102016 .
John L. Kuhner, K-12 Music Department Chairman
Cheshire Public Schools
Cheshire High School
525 South Main Street
Cheshire, CT 06410
First, I would like to commend our band on an AMAZING performance Saturday! You are the most talented and wonderful group I have the honor of knowing! And to my fellow band parents... you are all pretty awesome too!
Now that I have warmed you up and have you smiling, I would like to take this opportunity to ask your assistance for one more weekend for the band. We still need Volunteers and Bakers for our FALL TRAIN SHOW this weekend. Set up will be late Saturday afternoon and the show is all day Sunday.
Students: Sue DeLancy is the Student Community Service Coordinator and has placed a paper sign up in the Band Room. Please sign up for one or more activities. We especially need Percussion students for Saturday Set Up to help us get the floors out of the Pit Room and up to the East Gym, and then some Guard students to help us lay them out, and fold them up and put them away on Sunday after the show.
Parents: We need volunteers! We especially need manpower for the Kitchen. Please hit the red button below to link to the Sign-Up. We appreciate any help you can offer.
Bakers: We make 100% profit from our Baked goods sales, but we need baked goods to sell! Please review the Baked Goods Guidelines linked below. Please deliver your Baked Goods on Sunday morning before 9:00 a.m.
Lastly, from Tina Allen, please remember to come to the CHS Commons on Thursday (tomorrow) to pick up your Lyman Orchard Holiday Pies from 5:30 to 7:00p.m. If you are available to help Tina receive the main order and organize the Pies for distribution, plan to meet in the Commons at 4:00p.m. Please hit the sign up below if you can help Tina with this easy task.
Chairman, Train Show
The 44th Annual CHS Marching Ram Band Banquet will be Thursday, December 1st at 6:00 p.m. at the Aqua Turf Club, 556 Mulberry Street, Plantsville, CT.
All reservations are due Tuesday, November 22nd. Place reservations with checks payable to CHSBPA in the Forms Box, or send by U.S. Mail to the CHS BPA P.O. Box to be received by Tuesday, November 22nd.
Greetings Ram Band Students and Parents,
The following message is from Mrs. Ann Marie Kemp regarding the 2016 CHSMRB Banquet.
After another great season, the Band Parent’s Association is pleased to invite the entire CHSMRB family to its annual banquet to be held Thursday, December 1 at 6 PM at The Aqua Turf Club in Southington. All band members attend free of charge. Reservations for parents and other guests are due Tuesday, November 22. Please complete and return the attached reservation form. Also, all students must sign-up for a table assignment and can do so at the below link. Please note, only students have reserved table assignments.
Greetings RAMBAND Parents and Students:
Our efforts to raise money for the Instrumental Music Programs continue. Here is an important update:
LYMAN ORCHARD HOLIDAY PIE DISTRIBUTION
Lyman Orchards will be delivering our Holiday Pies on Thursday, November 17th. IMPORTANT: Pick up will be from 5:30pm – 7:00pm in the CHS Commons. If you ordered pies, PLEASE come or make an arrangement during this time to pick up all of your pies.
Parents: Tina Allen is in need of parent assistance to help separate out all of the pies once they’ve been delivered to the CHS Commons next Thursday. Please meet at the CHS Commons at 4:00 p.m. and plan to stay until 7:00 p.m. Please sign up here.
FALL TRAIN SHOW
You may have noticed the signs… Fall Train Show is coming up November 20th, the Sunday after Nationals. This is our November Fundraiser and it is one of our best. As usual, we need parent and student volunteers:
Parents: Please visit the Fall Train Show sign up. We need people for Set-up in Saturday evening. On Sunday, we need folks at the gate, folks to cook, serve and cashier in the kitchen, folks to help the vendors set up, and someone to assist Santa and Mrs. Claus. Thank you for signing up early!
Students: There will be paper sign-ups in the Band Room. Please sign up to help the vendors and for anything else the parent coordinators may need you to do to help us earn money for your Band Programs. Thank you!
WWW.RAMBAND.COM: As always, and if you lose these update emails, you can always access upcoming volunteer sign-ups for BPA Fundraisers on the RAMBAND homepage by hitting the Red Button, and you can access volunteer sign-ups for Operational events by hitting the Green Button. All Charms emails are reprinted in recent Announcements. Also check out the Marching Ram Band menu for schedules and scores, videos and other fun stuff.
Other dates of interest:
11/11/2016: Pep Band and Veterans Ceremony at CHS Alumni Field
11/12/2016: US Bands Nationals – MetLife, East Rutherford, NJ
12/1/2016: Marching Ram Band Banquet: 6:00pm, Aqua Turf, Plantsville, CT
12/15/2016: CHS Instrumental Winter Concert: 7:30pm, CHS Thorpe Auditorium
12/19/2016: CHS Instrumental Winter Concert SNOW Date
1/14/2017: Christmas Tree Pick-up Fundraiser
Dear CHS Music Students:
Please consider volunteering to help the CHS Music Department host 1,000+ students who will be at CHS on Saturday, December 10, 2016, 8:00 a.m. - 5:00 p.m., to participate in the New England Music Festival Association Solo & Ensemble Festival. We are looking for student assistance with monitoring adjudication rooms (proctors), as well as serving as guides, manning information tables, and selling concession items. If interested, please complete and submit the google form at your earliest convenience. You can apply your hours to extra credit or volunteer service hours. If you have any questions please contact Mr. Kuhner at email@example.com.
CHS BPA Parents:
The CHS BPA will be selling food items at a concession table in the CHS Front Foyer. Also, about four parents are needed throughout the day to monitor visiting students throughout multiple classrooms in the school and in the Thorpe Auditorium. We need your help! Please sign up for a shift here.